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openSUSE.Asia Summit 2020: Call for Host

June 28th, 2019 by

The openSUSE.Asia Summit is the largest annual openSUSE conference in Asia, attended by contributors and enthusiasts from all over Asia. The event focuses primarily on the openSUSE distribution, its applications for personal and enterprise use, and open source culture. It brings together the openSUSE community in Asia, providing a forum for users, developers, foundation leaders, governments and businesses to discuss the present technology and future developments.

The Summit’s preference is to find new locations each year as we spread openSUSE throughout Asia, and we are looking for local organizers to rise to the challenge of organizing an excellent openSUSE event in 2020. We need individuals and communities to get together and organize a successful openSUSE.Asia Summit. The openSUSE.Asia organization committee assists throughout the process.

Proposals for openSUSE.Asia Summit 2020

For those of you who are interested in hosting the next openSUSE.Asia Summit, you are invited to submit a formal proposal to the openSUSE.Asia organization committee and join this year summit. The deadlines for the proposals are as the following:

  • Aug. 1: Registration on the host candidates
  • Sep. 28: Deadline of Submission of the proposals
  • Oct. 5-6: Presentation at openSUSE.Asia Summit 2019
  • Dec. 1: Announcement of the next host

The registration only requires the informal introduction of the organizers and the city or the country where the summit will take place. Without the registration, you cannot submit your proposal. Please send the introduction and your proposal to both opensuse-summit@opensuse.org and opensuseasia-summit@googlegroups.com.

We will invite you to our regular online meetings so that you can understand how the summit is organized. Furthermore, we are going to ask you to show your proposals at the next summit in Bali, Indonesia.

The submitted proposals are to be reviewed by the organization committee, and one from them is to be selected by vote. The committee might have additional questions and requests during the review.

More information including former summits, the organization committee, and our annual roadmap until the next summit is available at the Asia Summit Portal: https://en.opensuse.org/Portal:Asia_Summit

Things to be Written in Your Proposals

The conference will require the availability of facilities for around a weekend, during the latter half of 2020. Final event dates should avoid other major free software conferences or other events that may have a conflict (e.g., Open Source Summit Europe) and will be confirmed together with other openSUSE teams who might get involved.

Key points proposals should consider, and what will be taken into account when deciding among candidates, are:

  1. Introduction
    • Your country, city, etc.
    • Local openSUSE community (e.g., local events, online community)
  2. Objectives
  3. Local organizers
    • Proposed local organizing committee
      • Local openSUSE advocates, developers, users, etc.
      • People from the local FLOSS community or university
    • Proposed supporting organizations
  4. Expected dates
  5. Venue
    • Rooms
    • Local and international travel information
      • Flight, access from hotels
      • Visa
    • Food and accommodation

 

  1. Milestones until the summit
  2. Activities and schedule
    • Registration
    • Hack-fest (This is an option)
    • Conference
    • Keynote
    • Dinner and party
  3. Expected attendees and marketing
  4. Budget Estimation
    • Conference Venue
    • Marketing materials(T-shirts,banner,badge,posters, etc.)
    • Tea break, Lunch, Dinner
    • Travel subsidy and accommodation
    • Miscellaneous(Think about 10% uplift to have more buffer)
  5. Potential sponsors & media partners
  6. Conclusion

Feel free to contact opensuse-summit@opensuse.org if you have any questions. If this excites you enough, but you are still not sure, we should talk and see if we can solve your doubts. Please help to spread the words and we are looking forward to hearing from you soon!

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One Response to “openSUSE.Asia Summit 2020: Call for Host”

  1. Kartikay Bhutani

    What month is this gonna be in?
    Is the deadline for CFP28th September?

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