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openSUSE.Asia Summit 2018: Call for Host

March 13th, 2018 by

The openSUSE.Asia organization committee is accepting proposals to host the openSUSE.Asia Summit during the second half of 2018. The openSUSE.Asia Summit is the largest annual openSUSE conference in Asia, attended by contributors and enthusiasts from all over Asia.

The event focuses primarily on the openSUSE distribution, its applications for personal and enterprise use, and open source culture. It brings together the openSUSE community in Asia to provide a forum for users, developers, foundation leaders, governments and businesses to discuss the present technology and future developments.

The Summit’s preference is to find new locations each year as we spread openSUSE throughout Asia, and we are looking for local organizers to rise to the challenge of organizing an excellent openSUSE event. We need individuals and communities to get together and organize a successful openSUSE.Asia Summit. The openSUSE.Asia organization committee assists throughout the process.

Past Summits

The last openSUSE.Asia Summit was held in Tokyo, Japan. You can learn more about openSUSE.Asia Summit at the following websites:

Proposals for openSUSE.Asia Summit 2018

For those of you who are interested in hosting the next openSUSE.Asia Summit in 2018, you are invited to submit a formal proposal to the openSUSE.Asia organization committee. The deadlines for the proposals are as the following:

  • March 31th: Registration on the host candidates
  • April 15th: Submission of the proposals

The registration only requires the informal introduction of the organizers and the city or the country where the summit will take place. Please e-mail your proposals to opensuse-summit@opensuse.org.The submitted proposals are to be reviewed by the organization committee, and one of them is to be selected by vote.

We might invite you to present your proposal in more details over our regular online meetings, or send you additional questions and requests. The results will be announced by the last week of May 2018.

The conference will require the availability of facilities for around a weekend, during the latter half of 2018. Final event dates should avoid other major free software conferences or other events that may have conflict and will be confirmed together with other openSUSE teams, which might get involved.

Key points proposals should consider, and what will be taken into account when deciding among candidates, are:

  1. Introduction
  2. Objectives
  3. Local Organizers
    • Proposed organizing committee
    • Proposed supporting organizations
  4. Dates
  5. Venue
    • Rooms
    • Travel information and travel support
    • Food and accommodation
    • T-shirt
  6. Schedule to the summit
    • Call for proposals
    • Call for volunteers
    • Call for the summit logo
  7. Activities and schedule
    • Registration
    • Hack-fest (This is an option)
    • Conference
    • Keynote
    • Dinner and party
  8. Expectations and marketing
  9. Budget Estimation
    • Conference Venue
    • Marketing materials(T-shirts,banner,badge,posters, etc.)
    • Tea break
    • Lunch
    • Dinner
    • Travel subsidy and accommodation
    • Miscellaneous(Think about 10% uplift to have more buffer)
  10. Potential sponsors & media partners
  11. Conclusion

Feel free to contact opensuse-summit@opensuse.org if you have any questions. If this excites you enough, but you are still not sure, we should talk and see if we can solve your doubts. Please help to spread the words and we are looking forward to hearing from you soon!

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