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openSUSE.Asia Summit 2019: Call for Host

July 6th, 2018 by

What is The Different?

Starting this year, openSUSE.Asia organization committee are accepting proposals earlier for better preparation and well organized summit. This rule will be also applied for future summits. The guides for openSUSE.Asia Summit can be reached at https://en.opensuse.org/Portal:Asia_Summit

The openSUSE.Asia Summit is the largest annual openSUSE conference in Asia, attended by contributors and enthusiasts from all over Asia. The event focuses primarily on the openSUSE distribution, its applications for personal and enterprise use, and open source culture. It brings together the openSUSE community in Asia, providing a forum for users, developers, foundation leaders, governments and businesses to discuss the present technology and future developments.

The Summit’s preference is to find new locations each year as we spread openSUSE throughout Asia, and we are looking for local organizers to rise to the challenge of organizing an excellent openSUSE event. We need individuals and communities to get together and organize a successful openSUSE.Asia Summit. The openSUSE.Asia organization committee assists throughout the process.

2018 Summits

openSUSE.Asia Summit 2018 will be held in Taipei, Taiwan. You can learn more about former openSUSE.Asia Summit at the following websites:

Proposals for openSUSE.Asia Summit 2019

For those of you who are interested in hosting the next openSUSE.Asia Summit, you are invited to submit a formal proposal to the openSUSE.Asia organization committee and join this year summit. The deadlines for the proposals are as the following:

  • July 31: Registration on the host candidates
  • September 10th: Deadline of Submission of the proposals
  • October 5th: Announcement of the result

The registration only requires the informal introduction of the organizers and the city or the country where the summit will take place. Please e-mail your proposals to both opensuse-summit@opensuse.org and opensuseasia-summit@googlegroups.com. Without the registration, you cannot submit your proposal.

We will invite you to our regular online meetings so that you can understand how the summit is organized. Furthermore, we are going to ask you to show your proposals at the closing session if you attend the next summit in Taipei.

The submitted proposals are to be reviewed by the organization committee, and one of them is to be selected by vote. The committee might have additional questions and requests during the review.

Things to be Written in Your Proposals

The conference will require the availability of facilities for around a weekend, during the latter half of 2019. Final event dates should avoid other major free software conferences or other events that may have conflict (e.g., Open Source Summit Europe) and will be confirmed together with other openSUSE teams who might get involved.

Key points proposals should consider, and what will be taken into account when deciding among candidates, are:

  1. Introduction
  2. Objectives
  3. Local organizers
    • Proposed organizing committee
    • Proposed supporting organizations
  4. Expected dates
  5. Venue
    • Rooms
    • Travel information and travel support
    • Food and accommodation
    • T-shirt
  6. Milestones until the summit
  7. Activities and schedule
    • Registration
    • Hack-fest (This is an option)
    • Conference
    • Keynote
    • Dinner and party
  8. Expectations and marketing
  9. Budget Estimation
    • Conference Venue
    • Marketing materials(T-shirts,banner,badge,posters, etc.)
    • Tea break, Lunch, Dinner
    • Travel subsidy and accommodation
    • Miscellaneous(Think about 10% uplift to have more buffer)
  10. Potential sponsors & media partners
  11. Conclusion

Feel free to contact opensuse-summit@opensuse.org if you have any questions. If this excites you enough, but you are still not sure, we should talk and see if we can solve your doubts. Please help to spread the words and we are looking forward to hearing from you soon!

 

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